Xyst were engaged at short notice to undertake a comprehensive cost comparison of out-sourced maintenance versus in-house operations. The analysis included a 10 year whole of life cost analysis and considered a wide range of operational, organisational and cultural issues to inform Council’s decision making processes.
The Community Facilities Strategy (CFS) provided direction for decision making, development and management of community facilities in the Waikato District, including tasks such as investment and divestment frameworks for Council staff. The strategy considered the following facilities: public toilets aquatics community halls community hubs and libraries sport facilities and pavilions Our team supported engagement with […]
As a result of gap’s identified in the preparation of Waipa’s Asset Management Plans, Xyst was engaged to prepare a parks hierarchy detailed development levels of service.
Xyst worked with Council staff to update the information in the Parks, Cemetery and Toilets Asset Management Plans to inform the 2024 Long Term Plan.
Xyst prepared a feasibility study that included a needs assessment for community halls in both Hawarden and Waikari townships. We prepared concept plans and costings for the preferred option.
Xyst undertook a peer review of the Bay Venues Limited Asset Management Plan (2024-2027) structure and approach and provided an insight as to whether it meets best practice, identifying areas which are positive or which could be considered for improvement.
Xyst reviewed the existing plans and updated them with current information to inform the 2021 Long Term Plan.
Xyst worked with the the Waitaki District Council to update the Recreation (Parks and facilities) Activity Management Plan. We developed the new (first) Activity Management Plan for the Property Activity.
Consultants from Xyst, engaged by the Mackenzie District Council, received a report from Fire & Emergency New Zealand (FENZ) identifying Lake Tekapo’s vulnerabilities to wildfire. This report identified four key risk areas including two blocks of Mackenzie District Council land, the Tekapo River and the Southern Forestry Blocks boarding Murray Place and Hamilton Drive. Seeing […]
The Kaiapoi Community Hub is a complex programme of works located in the red zone area within Waimakariri as a result of the 2011 Canterbury earthquakes. The project aims to provide a home for numerous community organisations. We assisted with budget tracking, timeline management, land negotiations and stakeholder engagement for the first stage of the […]
Consultants at Xyst engaged with Mackenzie District Council staff, Community Board Members, the Fairlie Lions, Veteran’s Affairs, the Fairlie RSA, and a number of other community groups. This project resulted in the redevelop the Fairlie Ashes Circle, the building a memorial wall, and the replanting of the centre piece of the Fairlie Cemetery. This project […]
It was identified that there was a need to clearly understand what recreation activities and facilities were required at Owen Delany Park to support the development of a Masterplan. Xyst provided support to Isthmus who delivered the final Masterplan by delivering a Needs Assessment for the park. Xyst spoke with current stakeholders, conducted a site […]
Xyst developed a playground maintenance plan the new Park Island playground. The maintenance plan all play equipment details, maintenance requirements and captured warranties and supplier contact details. An i-Auditor template was developed to eliminate paper and allow maintenance checks to be undertaken via a mobile phone. All information can then be stored in one place […]
Xyst reviewed eligibility to the fund and prepared the application content, which included detailing the nature of the project, identifying the community need the project will meet, specification of the new park assets, community engagement and evidence of support. Gore District Council successfully secured the full $300,000 of co-funding.
Marlborough District Council manages 1,171 hectares of open space and some 20,000 trees, including 6,500 individual street trees. The physical works associated with the maintenance of this asset was undertaken by a specialist in-house amenity horticulture team and three main contractors, split over seven contracts. Xyst reviewed the structure of contracts, including the number of […]
Xyst visited both sites, took photographs, looked at CPTED criteria including natural surveillance, natural access control, territorial reinforcement, way finding, maintenance and lighting. Xyst spoke to stakeholders including the police, key lessees and the Rotary Club prior to making recommended improvements, with due consideration of budgets.
Xyst supplied Horowhenua District Council with an accurate detailed plot schedule of whom is buried in each plot and identified where adjustments need to be made to create a one source of accurate information. Xyst supplied Horowhenua with a report on recommendations that align with best practices on the process from Booking to Interment
After conducting a thorough review of the information provided by Invercargill City Council (ICC), Xyst went through a comprehensive evaluation of the operational and financial viability of Donovan Nursery. As a result of this review certain areas for improvement were identified in stock management, productivity, systems management, and financial management. These findings will help ICC […]
Xyst received input from the TAG group on the direction for the memorial and developed the concept and the detailed design set including signage design. Signage was produced and the design set delivered to Council landscape construction firms for pricing.
Xyst completed eligibility checks, the project description, proposed infrastructure and funding investigations, as well as the proposed delivery programme, risks and mitigations. Central Hawkes Bay District Council were successful in receiving co-funding to the value of $184,500.
Xyst visited the site and developed a detailed planting plan, then procured plants and engaged contractors to deliver the project.
Xyst utilised local plant suppliers, material suppliers and contractors to deliver the project on time and within budget to beautify the reserve and to add shade and amenity.
Xyst investigated suitable species for revegetation – with shade, shelter and non-flammability in mind – for planting in the riparian areas along the stream and lake edges, as well as the embankments, nohoanga area and as specimens within the camp. Xyst provided a detailed planting plan and plant list.
The developed concept design aided further stage programming, planning, funding, detailed design and construction.
Xyst engaged with Council and community stakeholders, including the school and tamariki/rangitahi, local working group, and hapū, to develop the concept to help in future planning. Features included a court renewal, an extended playground with flying fox, a nature play area, barbeque, seating and shelter, parking development, a perimeter trail around the junior cricket oval […]
Xyst developed a procurement plan, conducted early market analysis, prepared RFP documents and response forms, put out the tender, evaluated bids received, and assisted ADC in contract award.
Xyst detailed out a two-phase development including landscape concept plans, specifications and high level project pricing. Phase 1 included the exterior southern plaza, recreational wharf, and car parking area upgrades, and the interior (former ‘cargo’) shed fit out for visitor and public events and activities. Phase 2 included a new large northern concreted plaza area […]
Xyst detailed the proposal, the project description, the proposed infrastructure, funding source investigation, the project milestones, risks and mitigations for the project in the application for funding. This included links to the river installation in Stage 1 to the annual appearance of Matariki by way of two significant sculptural installations, representing the connection between Ranginui […]
Xyst investigated and priced the toilet and stargazing deck design and build options and pulled together the relevant co-funding application to the value of $288,750.
Xyst prepared an assessment of effects to support a resource consent application for a major sports park lighting upgrade. Analysis of lighting calculations was performed against AS/NZS4282 and the effects on adjoining neighbours, road users and the night sky was considered.
Xyst provided advice to Timaru District Council on the effects of changes to an existing sports lighting installation on neighbours. A brief report was prepared describing the likely effects and consequences of the proposed changes to the existing lighting.
We worked with Porirua City Council to understand their existing cemetery capacity and the future space required, to ensure Council can provide interment options for the next 30 years. Xyst considered a wide range of factors, including future utilisation of the existing land, to ensure it could be used to its full potential. The report […]
Xyst was engaged to review the current state of freedom camping in the Ōpōtiki District and provide options and recommendations for the future management of camping in the district. The review considered the supply and demand for camping in the district, current and potential future freedom camping issues and challenges, the economic and social contribution […]
This project brought numerous enhancements to a section of State Highway 2, which passes the Pakipaki community and Te Kura o Pakipaki, all aimed at mitigating traffic speed. We adopted a community-led approach, resulting in landscaping, road margin improvements and the installation of six magnificent pou whenua, accompanied by interpretation signs standing proudly outside Te […]
Xyst reviewed the lighting policies, objectives and rules of the combined West Coast District Plan and provided evidence to Commissioners and advice to the reporting officer for the section 42a report. This included site assessment and consideration of the effects of light across a wide range of industries and land uses. Input on the draft […]
Following the 2011 Christchurch earthquake, the Government’s Recovery Plan had a “city-wide family playground” as one of the elements of the East Frame. Xyst were engaged to prepare a comprehensive maintenance plan that captured warranty information and maintenance requirements for all items of play equipment and life cycle replacement timing and costs for surfacing, lighting […]
Xyst undertook site analysis with key staff, an assessment of the statutory framework, a two-stage public engagement process, mana whenua engagement, and community board and council engagement in order to understand the cemetery network constraints and opportunities and to prepare and test concept plans and network priorities. Once completed, we analysed the plans to provide […]
Xyst captured and analysed glyphosate use across the various business units of the Council including Science and the Environment, Transport, Forestry, Utilities and Parks. We then compared this usage with results from the 2020 Use Review and conducted further research on glyphosate use and use reduction initiatives across other TAs and provided options for future […]
In consultation with club representatives and centre management, Xyst specified the appropriate lighting standard for two football fields at the Wanaka Recreation Centre. Xyst procured the lighting supply, electrical design and installation and project managed the works to completion.
The Council has prepared a Brand Guide (2020) to create uniformity in the visual image of Mackenzie District Council. Xyst undertook an audit of Council signs at parks and found that there were few signs which clearly identify the Mackenzie District Council and those signs that were present were few and far between and of […]
Following our earlier work investigating the feasibility of dark sky designations for Southland, Xyst was asked to prepare the application for the Rakiura – Stewart Island Dark Sky Sanctuary. Sanctuaries are the most remote (and often darkest) places in the world where conservation state is most fragile. Xyst prepared a GIS data collection project to […]
Eastern Porirua is going through a period of change as Kāinga Ora Homes and Communities (Kāinga Ora) redevelops large areas of its land to meet housing demand and provide better community services to support growth. As part of this redevelopment the existing reserve network is being examined to determine whether it is fit for purpose […]
Hauraki District Council is responsible for managing a variety of parks and reserves across the Hauraki District covering 433 ha. Xyst developed a single reserve management plan to cover all reserves in the district. The 2022 Reserve Management Plan has been prepared having considered: – the history and development of reserves so far – current […]
The provision and maintenance of the open spaces in Ashburton district is currently delivered by an in-house team, which provides the full range of cemetery, parks and recreation, and public convenience services under the collective umbrella of “open space”. A service delivery review is a process of determining whether the existing means for delivering a […]
Nelson City has over 350 sports lights across the city. Xyst reviewed its 2018 condition assessment and gathered further information on the ownership and operation of sports lights and provided a prioritised programme for replacement and upgrading along with advice on the use of smart controls for ease of use by clubs.
The Ashburton Open Space maintenance team provides in-house maintenance of the parks and open spaces across the Ashburton District. As the maintenance work has never been outsourced there has not been a pressing need to quantify the amount of assets maintained by the team. Xyst prepared a pilot project which had three phases. Phase 1 […]
Xyst undertook a multi-method consultation approach to reach all demographics of the Hastings community (including hard to reach demographics such as non-library users, the vulnerable, the rural community and youth). Opportunities were provided online, offline and face-to-face to provide equal opportunity. Consultation was undertaken over a 2-month period with 1,500 different voices heard.
Xyst undertook analysis based on the information provided by Whakatāne District Council including concept drawings (2018), Whakatāne Holiday Park Business and Investment Plan (APR 2019), Whakatāne Holiday Park Redevelopment Visual Proposals 2021 and Survey Monkey Feedback from guests staying at the Park from October 2021 – April 2022. We also conducted broader research via desktop […]
Milford Sound Piopiotahi is one of New Zealand’s most popular visitor attractions and iconic destinations in the world. 870,000 visitors went to Milford Sound Piopiotahi in 2019, with tourism growth forecast to continue, reaching 2 million by 2035. It is located in part of New Zealand’s largest National Park (Fiordland) and holds UNESCO World Heritage […]
Xyst investigated the history, current services, and impact of Covid-19 on usage, revenue and current operational costs. The building life and expected future capital costs were also assessed. Comparative analysis of similar facilities around the country was provided. A prediction of future tourism demand was made along with qualitative analysis provided from user commentary about […]
Xyst was commissioned by the Bay of Plenty Regional Council to provide a gap analysis of informal recreation provision in the Rotorua catchment. The analysis included a stocktake of current outdoor recreational facilities within the local area and identified gaps for potential development opportunities that would fit with the creation of a new regional park. […]
Undertook a detailed trail assessment of all Ruapehu District Council (RDC) managed trails using Xyst’s trail assessment system and against HB8630:2004. An individual assessment report has been prepared for every trail and this will include a complete assessment of all aspects of trail provision including visitor experience, current and recommended grade, accessibility, CPTED, hazards and […]
Xyst provided an at-a-glance review of the asset management plan as the first stage of Council’s plan rewrite. We prepared a report that lists suggested improvements in a table and will include issues, comments and suggestions for each AMP section. It remained at a high level and did not attempt to address or rewrite any […]
The project for WBOPDC was driven by the need to better structure and streamline the AMP sections, to align the sections to the adopted LTP and levels of service outcomes agreed by Council and the community. It also encompassed the outcome to better consider and explain demand, particularly the relationship of population growth to reserves […]
Xyst undertook counts, using an observational count of vehicles across all boat ramps with the addition of a user count of park users at Marine Park. We completed 32 counts at each of the locations. At the Boat Ramp carparking areas, we undertook an observational count of vehicles/boats/boat trailers. The points to be counted were: […]
Xyst undertook a review for Whakatāne District Council, looking at areas of the business that have the potential for positive change. Three types of change have been considered: 1. Process – any process changes to better benefit staff and the community. 2. Responsibility – role definition and allocating responsibility where there appears to be a […]
Xyst provided lead consultation on review of reserve management plan process for Woodlands Estate – an historic homestead and garden complex near Gordonton. As part of this process, we developed concept plans for the future enhancement of the gardens and grounds, to enable better public access circulation and use of the gardens.
Waikato District Council engaged Xyst to undertake a review of the 20-year-old RMP, with the new plan focusing on significant cultural values of the area. Reserve management plan hearing panel included iwi representation who supported greater inclusiveness of local mana whenua in planning for future development and use of this land area.
Waipā (Cambridge, Te Awamutu and Kihikihi), Hamilton and its surrounds were categorised as a Tier 1 urban environment in the Resource Management (Enabling Housing Supply and Other Matters) Amendment Act 2021 that was passed on 20 December 2021. Waipā District Council was required to notify a plan change to incorporate the Medium Density Residential Standards […]
Kāinga Ora’s Eastern Porirua Regeneration Project required a major upgrade to the trunk sewer through Bothamley Park. The park is comprised of multiple parcels, is designated as a Landscape Protection Area and Significant Natural Area, and has Kenepuru Stream flowing through it to Te Awarua-o-Porirua (Porirua Harbour). Xyst provided advice on the Reserves Act 1977 […]
Working closely with Kapiti Coast District Council and in partnership with iwi, Xyst developed a Strategy to safeguard and guide the provision of open space for the next 30 years, to ensure the right open space is provided in the right place for future generations to enjoy and cherish. The Strategy was developed using a […]
The project considered opportunities for use of land that Council leases from KiwiRail. Xyst undertook desktop research and stakeholder consultation to inform potential future opportunities. The project also undertook a review of a playground in close proximity to land within scope.
The intent of the audit by Xyst was to inspect memorial headstones for stability/soundness and identify any headstones that may present a risk to cemetery visitors and staff. To provide some context, in July 2000 a six-year-old child died as a result of a collapsed headstone in a UK cemetery. UK Councils responded by increasing […]
Xyst collected asset information on the parks portfolio of assets. The portfolio is spread over 75 parks, reserves and cemeteries across the South Waikato district in Tokoroa, Putararu, Tirau, Arapuni and other rural locations.
Public toilets are important community facilities for residents and visitors to maintain a safe, healthy, clean and tidy city. This Strategy considers facility provision, distribution, condition, usage, design elements, levels of service, operations and maintenance, future growth and future costs. Xyst provided robust data, information and evidence to inform an implementation plan to be used […]
This popular area experiences significant pressure from different user groups. Users include casual recreational users who utilise the reserve for more passive recreational activities for whanau and friends picnicking and barbecuing together, campervan and other domestic visitors in vehicles, cyclists and e-cyclists on the Waikato River trail, swimmers and families with children using the existing […]
Identified each street by botanical name and common name and recored the trees stage of life, condition, issues such as located under power wires and what if any deferred maintenance was required. Each tree was photographed and plotted in to GIS Cloud ready for transfer to the clients GIS system.
Xyst undertook a survey of 500 historic trees planted at the turn of the century in and around Fairlie and Kimbell towns. The trees had received little care for many years and some recent failures had alerted Council to issues ahead if no maintenance or inspections were completed. The trees were all inspected, condition and […]
Xyst worked with the Taurapa artist, Maia Hegglun to retrospectively install lighting to illuminate Maia’s work. We produced rendering’s and concept drawings, obtained consents along with project management of electrical and civil works to install programable RGB-W Projectors allowing any colour combination to be projected onto the Taurapa throughout the year.
The Xyst study determined the best option for the Waikato District Council to achieve the welfare, safety and security objectives in the most cost-effective way for the ratepayers of the district from a whole-of-life perspective. This study considered demand levels, evaluated the current provision and compared this with expected good-practice facility provision, explored possible options […]
Xyst undertook local community and key stakeholder engagement to identify needs and desires for the development of Coutts Island.
Xyst developed a playground maintenance plan for all of Napier City Council’s playgrounds based on each playgrounds level of service. Maintenance plans also took into consideration warranties and supplier contact details. I-Auditor templates were developed to eliminate paper and allow maintenance checks to be undertaken via a mobile phone. All information is stored in one […]
The Xyst survey team collected a total of 200 intercept and online surveys over a period of a week that gave our client (Western Bay District Council) a much better idea of how the trail was being used, and the issues associated with its use. The survey was followed up with a summary report of […]
A team of two travelled the district during 2020 and 2021 using a mobile app to GPS the locations of street and park trees, complete a condition assessment and identify maintenance work required. Hazards were notified immediately to the client where urgent action was required to mitigate risk. A total of 5,555 data points were […]
Xyst provided the expertise of a mature and experienced manager to cover the role for a period of 9 months. The role was both operational and managing the in-house service delivery staff covering cemeteries, parks, trails, trees, public toilets, playgrounds and minor capital projects.
Xyst provided an experienced and knowledgable parks and facilities manager who was able to pick up the vacant position and relocate to the district for a period of about 4 months. The role involved quickly addressing the issues of changing the operation of seasonal pools, managing the parks and open spaces contractor, attending Community Board […]
New management at Council were concerned about the condition and risk of a number of community facilities and asset and invited Xyst to promptly assist
Following a risk and performance review of the District’s parks and community facilities operations, Xyst was requested to step in at short notice to cover a staff management vacancy. This led to a long-term engagement to provide complete management service for the delivery of the District’s public facilities, parks and places. In addition to typical […]
Xyst was engaged research lighting requirements for televised international cricket and procure lighting for this $4.5 million project. We produced a cost benefit analysis of the options of LED and conventional HID sources. A specification was prepared by Xyst and a full procurement exercise undertaken which resulted in a LED source being selected which was […]
We undertook an assessment of existing lighting and CPTED factors prior to producing a concept design supported by 3D renders. The concept design was then developed and procured. The new lighting needed to consider the significance of the reserve including the need to safe access to and from the ferry terminal and town centre, the […]
We prepared a research based approach to camping (not just freedom camping) and through a series of interactive community workshops delivered a practical strategy based on sound principles. The strategy identified four pillars which shaped both short term and medium term action plans. This strategy was been prepared with the public agencies involved in camping […]
We reviewed the Council’s current bylaw, policy, standard operating procedures, forms, website and processes and practices. We have examined the Council’s current cemetery management module provided in Civica Authority and undertook a physical audit of records as they relate to interments in Charlton, Mataura, Gore and Pukerau cemeteries. We interviewed staff and funeral directors and […]
Xyst worked with the sextant to document current procedures and identify any areas of improvement. Industry best practice was reviewed to consider how current procedures stand with regard to health and safety, and risk minimisation.
The Options Paper considered the current state analysis, additional data available from throughout New Zealand and the outputs from a multi-agency workshop to provide the a basis for the development of the Central Otago Responsible Camping Strategy and provide a high-level understanding of the financial implications of actions.
The Council resolved to provide a central service hub for campers visiting Nelson. Xyst identified potential sites and negotiated a lease for a disused petrol station in downtown Nelson. We quickly arranged all the necessary facilities to provide toilets, hot showers, wifi and visitor information. This included engaging contractors to staff and clean the facility.
Xyst designed a survey and undertook face-to face interviews with 193 campers located at the Camping Hub or free camping sites using preset questions developed by Xyst and NCC. Questions focused on the following six areas: 1. Demographics, origin and destination 2. Vehicle type and use of self-contained facilities 3. Use of accommodation other than […]
Xyst analysed visitor demand and the planned response of each agency involved in facility provision in the Mackenzie Basin. We identified capital and renewal spending plans across the basin and identified priority sites.
We undertook a comprehensive procurement process for the development of a new maintenance contract covering the entire district. This included specification writing, GIS asset and contract mapping. contract writing, procurement plan, ROI and RFP preparation and evaluation. Xyst has also assisted with contractor handover and contract management in the first year of the contract.
In 2017 the Wellington Regional Trails Framework was endorsed by the partners who initiated it and contained in the framework is a key recommendation to develop the ‘Wairarapa Five Towns Trail Network’ as a signature trail experience. We worked with TRC Tourism develop a masterplan including cost estimates that would enable each Council to progress […]
We provided field route assessment, feasibility and cost estimations services for the development of the feasibility assessment
Xyst was engaged in 2017 to undertake a review of cemetery operations at ICC and identified the existing processes used between staff and funeral directors were time consuming, expensive and had high risk of human error. There was no plans to update the Council’s corporate IT solution for cemetery bookings so Xyst identified a low […]
Xyst worked alongside Tourism Resource Consultants to deliver a feasibility report outlining a proposed cycle and walking trail between Okarito and Fox Glacier that would benefit the community economically without significant detrimental environmental effects. Workshops were held throughout and contact was made with key players to consider a possible route, potential constraints, develop costings and […]
We utilised our mobile GIS data collection tools to complete a full and current condition assessment of all the assets within the Mackenzie District. Assets were reviewed and reported on for inclusion in the asset management plan.
Xyst developed a wayfinding signage plan in consultation with the Gisborne MTB Club. This project included: • consultation with immediate neighbours • development of a trail signage design package • development of a signage implementation plan including locations, quantities and installation specifications • project management implementation of signage installation, including sign ordering, procurement and contractor […]
Xyst prepared a concept plan to assist the Iwi Trust to develop the campground in a sustainable way, retaining the unique character of the site and managing use to protect urupa and other cultural sites of significance.
Xyst completed the full application documentation, including justifying the need for additional infrastructure, developing the infrastructure proposal, demonstrating how the project will support the local community, other tourism benefits and funding of the plan. This included development of the site plan concept and visualisations, component estimates, project milestones and tasks.
Xyst worked with the Whakatāne District Council to gather images of the sculpture in its previous location and transposed this with additional landscape development to the proposed new site for presentation to the local business collective.
Xyst prepared the landscape concept and provided a graphic illustration of a new brass replica of the roll of honour fixed to a memorial stone outside the Community Centre.
Xyst provided a landscape concept, quantities and graphic visualisation for presentation to Te Runanga o Ngāti Awa.